All substitutes guides

Running the room

Essential
5 min

The bell just rang, the class is looking at you, and the teacher who normally runs this room is not here.

A short video for this is in production

The written walkthrough below is complete and current — it is the same steps the video will show.

By the end you can
  • Open the class with confidence in under a minute
  • Know the general pass and transition rules most schools expect
  • Handle dismissal and the end of the day safely and calmly

Walkthrough

1
Open with a short, calm introduction

"Hi, I'm your substitute today — your teacher is out, here is what we're doing." A short, confident script like this settles a room faster than silence does.


2
Check in on the class every 5 to 10 minutes

Walk the room rather than sitting at the desk. A student who is drifting is easiest to redirect early and quietly.


3
Redirect by walking over, not by calling out

Walking over to a student who needs redirecting keeps the room calmer than raising your voice across it. A seat change is a normal, low-drama response to repeated disruption.


4
Passes and the 30-minute rule

Most schools use one hall pass per gender, and water usually does not need a pass. If a student who left on a pass is not back in about 30 minutes, send another student to check on them, then call the main office — do not leave the rest of the class unattended to go look yourself.


5
Escorting to lunch, specials or the auditorium

In elementary school (and sometimes middle school) the substitute walks the class to lunch, specials or an assembly. If nobody has told you the routine, ask the main office or the students — they usually know.


6
Elementary dismissal is safety-critical

Take the class to the designated dismissal spot, wait at the door, and hand off each child only to a parent who signs for them. Any child who is not picked up goes to the main office — never send a child off on their own because the day is ending.


7
End-of-day checklist

Check the room is in order, sign out if your school requires it, return any keys or materials, and leave a short note for the returning teacher about what was covered and anything they should know.

Worth knowing
  • A one-paragraph note to the teacher costs two minutes and is the single best thing you can do to get requested again.
  • Knowing the classroom phone's main-office extension before you need it beats looking for it during an actual problem.
What goes wrong
  • Leaving the classroom unattended to walk after a student who is late back from a pass — send someone, then call the office instead.
  • Releasing an elementary student without a parent signature because it is the end of the day and everyone is in a hurry.
Next: How to report suspected abuse
Related
Your assignment dayIf you cannot make it
Something here out of date or missing? Tell support — these guides are corrected from what people report.