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Learn EverTeach

Short, practical walkthroughs for the things you actually do on the platform.

Get cleared, find assignments, get paid. · 17 walkthroughs · about 149 minutes in total

Start here

8 steps · the fastest route to your first assignment
1
Your dashboard in 90 seconds
2 min · Essential
2
Build a profile that gets you matched to the right jobs
8 min · Essential
3
Upload your documents so they pass the first time
10 min · Essential
4
Background check and fingerprinting, start to finish
9 min · Essential
5
Find and accept your first assignment
5 min · Essential
6
Your assignment day, start to finish
7 min · Essential
7
How to report suspected abuse
4 min · Essential
8
How and when you get paid
6 min · Essential

Getting started

Set your account up so EverTeach can match you to the right assignments.
Essential
2 min read
Your dashboard in 90 seconds

A guided lap around the substitute dashboard so you know where everything lives.

You just signed in for the first time and the sidebar has seventeen things in it.
Video coming
Essential
8 min read
Build a profile that gets you matched to the right jobs

EverTeach matches substitutes to jobs — schools post a need rather than browsing people, though a school can favourite substitutes it liked working with. Your profile is what matching runs on, so a thin profile can mean fewer jobs offered to you.

You are cleared to work but the assignments are going to other people.
Video coming

Getting cleared

Documents and one background check through EverTeach — the part that decides when you can work.
Essential
10 min read
Upload your documents so they pass the first time

You upload your documents once, to EverTeach — not again for each district. Uploads come back for a small number of predictable reasons; here is how to avoid every one of them.

You uploaded everything days ago and your status still is not moving.
Video coming
Essential
9 min read
Background check and fingerprinting, start to finish

This guide covers New Jersey, where EverTeach is an OSP-registered vendor: you are fingerprinted once, under EverTeach, and that one clearance covers every NJ partner district. Working in another state? The steps differ by state, and your Dashboard checklist shows what applies to you. Here is the New Jersey process and roughly how long it takes.

You have been asked for fingerprints and you are not sure what to book, or which district to choose.
Video coming
Everyday
5 min read
Why some jobs are not offered to you yet

In New Jersey you are cleared once, through EverTeach, for every NJ partner district (other states have their own rules, shown on your Dashboard). When jobs are still missing, it is almost always one of three other things — this explains which.

You are cleared, but a colleague is picking up jobs at a district whose jobs you never see.
Video coming

On assignment

What to do the morning of, during the day, and if something changes.
Essential
7 min read
Your assignment day, start to finish

The night before, the morning of, the school office, the classroom, and closing out the day.

It is 9pm and you are working tomorrow at a school you have never been to.
Video coming
Essential
3 min read
When you cannot make it

Life happens — here's how cancelling works. Cancelling is never fined; a no-show is a different, more serious thing.

You are ill at 5:40am and you are due at a school at 7:30am.
Video coming
Essential
5 min read
Running the room

The everyday classroom-management basics that make a day go smoothly, from the working sub interviews.

The bell just rang, the class is looking at you, and the teacher who normally runs this room is not here.
Video coming
Essential
4 min read
How to report suspected abuse

The one-page card every EverTeach substitute reads before a first job: in New Jersey, anyone who suspects a child is being abused must report it right away — here is exactly how. Working in another state? Your state has its own reporting law and hotline; the school or district will tell you, and the principal and EverTeach support always need to hear too.

A student tells you something at lunch that makes your stomach drop, and the teacher you are covering for is not here to ask.
Essential
12 min read
Student records and confidentiality (SPED)

Before your first special-education job: what you may see in an IEP or behavior plan, who you may share it with, and the everyday habits that keep students' records private.

On your first morning as a SPED aide, the teacher hands you a folder with a student's IEP and behavior plan.
Essential
30 min read
Harassment and staff–student boundaries

EverTeach's required course for everyone we place in schools: what harassment and retaliation are, how to report, the same-day Title IX rule, professional boundaries with students, and what to do if a student discloses abuse.

A staff member's comment makes you uncomfortable, or a student asks for your phone number — and you are new to this building.
Essential
30 min read
Sexual abuse and assault awareness and prevention

EverTeach's own course for everyone we place in schools: what sexual abuse and assault of students look like, the warning signs, how to respond when a student tells you, how to report, and how to keep students safe.

A student seems withdrawn after a weekend, then says something that worries you — and you are only in the building for the day.

Growing

Skills, rewards and the extras that make you a reliable first match.
Advanced
5 min read
Get requested by name

The tools that turn occasional days into a steady week: skills, rewards, feedback and reputation.

You are working regularly and want the good assignments to come to you first.
Video coming
Cannot find what you need?

The FAQ covers the quick questions, and support reaches a person. Tell us what you were looking for — missing walkthroughs get written from those messages.

Replay the dashboard tour